This website is funded and run by Ashburnham with Penhurst Parish Council.
You can contact the Clerk at Little Midge, Ashburnham, Battle, TN33 9PB or via clerk@ashburnham-penhurst.net.
We take the protection of your data seriously. Sometimes we need to collect personal data to provide the service you expect, and when we do, we will explain clearly what we are collecting and what we intend to do with it.
What personal information we collect
When you contact us by phone, email or post, we will use your contact details and personal information to respond appropriately and store and archive correspondence securely, both on mailboxes within this UK-based server, and on other devices we control where appropriate.
When you provide your details in connection with an activity you are running or promoting, these may be displayed publicly alongside the activity.
When you visit this site, the server and site security software may process and store your computer’s IP address (which contains approximate location information) within the scope of the law, to prevent unauthorised access and ensure the site works as intended. The server deletes these logs after 4 weeks.
Cookies
This site doesn’t use cookies for analytics, media, advertising or any other purpose except when administrators log in to make the administration interface work.
How and where your data is stored
The site uses a securely encrypted connection to transfer any information you submit, and stores it in a database on the server, which is based in the UK. Backups are taken regularly which are stored, encrypted, on Dropbox for up to 4 weeks. Dropbox is the data controller in respect of this data, which is stored in the USA and subject to strict ISO 27018 compliant standards of privacy and data protection. We use secure passwords to protect the data and do not share access with anyone unless absolutely required by companies like the server host who are directly responsible for providing the services the site relies on.
Disclosing your information
We do not sell personal data to anyone. We only share personal information when it’s necessary to do what you have asked us to do, or if we are legally obliged to.
Access to your personal information
You have the right to know what information we hold about you. If you contact us at clerk@ashburnham-penhurst.net and ask, we will be happy to:
- tell you what information we hold;
- tell you why we are holding it;
- tell you who it could be disclosed to;
- update it if it’s inaccurate;
- remove it (unless there’s a legitimate reason why we need to keep it); and
- let you have a copy of the information in an intelligible form.
Links to other websites
This privacy notice does not cover other sites that this site may link to. Please read the privacy statements on the other websites you visit.
Changes to this policy
This policy was last updated on 12 June 2023. If we change this privacy policy in future, we will update this web page.
Making a complaint
If you feel that we have failed to meet these standards, please contact us at clerk@ashburnham-penhurst.net first. If we don’t resolve things to your satisfaction, you can then complain directly to the Information Commissioner.